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The Greek Orthodox Cathedral of the Annunciation

2500 Clairmont Road N.E.
Atlanta, Georgia (United States)

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Posting Information

Job ID: 49336
Job Views: 10756
Location: Atlanta, GA
Zip Code: 30329
Job Category: Admin-Clerical
Employment Type: Full time
Salary: $32,000.00 per year
Posted: 03.11.2017


Atlanta, GA


Administrative-Clerical: Administrative Support, Data Entry-Order Processing, Executive Support, Filing-Records Management, General-Other: Administrative-Clerical, Office Management, Reception-Switchboard, Secretary-Executive Assistant, Transcription

Job Description




·         Ability to meet people comfortably and confidently.


·         Personable and respectful on the phone and in correspondence.


·         Organized, competent, efficient and creative.


·         Ability to multitask and prioritize projects.


·         Computer proficient in Microsoft Office and Publisher.


·         Proficient in navigating social media outlets.


·         Writing and creative ability, profess proficiency in grammar, usage and style.


·         Self- initiating, always seeking ways to relieve Clergy of administrative burdens.


·         Trustworthy to follow through with delegated responsibilities in a timely manner.


·         Team building skills and able to create and/or improve systems to make them work more efficiently.


·         Able to safeguard confidential material.


·         Not necessarily a member of this church, but an active member of another Christian church.


·         Post high school vocational/specialized training or an associate’s degree.


·         Previous experience in administrative assistant role preferred.




·         Provide administrative staff support services to the Clergy and Pastoral Staff.


·         Provide direct administrative staff support services to the Secretary of the Parish Council.


·         Provide primary phone coverage (first to answer all incoming calls).


·         Receive incoming calls, answer questions and provide information whenever possible. 


·         Screen voicemails left on Parish telephone system and forward information to Clergy or other appropriate Parish Staff, Parish Council Members, ADS, or other appropriate persons.


·         Respond to all emails and voicemails not directly relevant to pastoral duties, solicitation for financial support, questions regarding gifts and contributions and scheduling.


·         Take complete and accurate messages and route calls to appropriate staff members.


·         Welcome guests and parishioners by greeting them, in person or on the telephone, answering or directing inquiries.


·         Manage and coordinate all electronic media including: (a) editing and sending announcements to various groups within the Parish, and (b) posting new events to online Parish calendar.


·         Maintain and update internal office Parish calendar and maintain and update Parish website.


·         Manage, which includes the monitoring of, posting to and updating of, all social media outlets.


·         Ensure operation of office equipment by completing preventative maintenance requirements; calling for repairs; maintain equipment inventories; evaluating new equipment and techniques.


·         Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.


·         Notify staff members and volunteers of committee meetings and assist with preparation of committee meeting documents as needed.


·         Provide support to Admin 2 with compilation and distribution of all Parish publications, including the Weekly Worship Guide, the Weekly Bulletin, the Annunciator, and other informational flyers and newsletters.


·         Bulk mailings: reproduce, fold, address and prepare mailings. 


·         Sort and distribute incoming mail.


·         Assist with special Parish events including General Assemblies and Parish Council elections.


·         Provide administrative support to Atlanta Greek Festival.


·         Support the Pastoral Staff with any tasks that might be done to free them as much as possible to remain dedicated to their clerical and pastoral duties.


·         Maintain parish confidence and protects operations by keeping information confidential.


·         Contribute to team effort by accomplishing related results as needed.




Other General Expectations


·         Always exhibit professionalism, demonstrated by a well-groomed appearance, conscientious work ethic, teaching ability and accountability.


·         Willing to be able to work at a fast pace with a variety of settings and circumstances, with composure and flexibility. 


·         Willing to work evenings and weekends occasionally.


·         Be ever conscientious of the need for confidentiality.


·         Always exercise discernment and wise judgment.


·         Be a person who gives extreme attention to details with an eye for excellence.


·         Have a non-lackadaisical attitude with the willingness to seek new information, training, and resources when needed.


·         Able to create an environment that is inviting to people passing through on a daily basis.




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