Grant Writing Officer
- Towson, MD
- Job Type
International Orthodox Christian Charities (IOCC) offers emergency relief and development programs to those in need worldwide, without discrimination, and strengthens the capacity of the Orthodox Church and other local partners to so respond. IOCC was founded in 1992 as the primary humanitarian and relief development agency of the Assembly of Canonical
Orthodox Bishops of the United States of America, representing a commitment to philanthropy and global cooperative involvement.
Through a variety of programming activities, IOCC’s global portfolio focuses on program services in core areas: (1) Agriculture and Food Security; (2) Emergency Response; (3)
Education; (4) Health; (5) Water & Sanitation; (6) Economic Opportunities and Livelihoods;
(7) Emotional & Spiritual Care; and, (8) Humanitarian Assistance.
The Grant Writing Officer is a member of the Strategic Services unit within the HQ Operations Department and is responsible for writing effective grant proposals, donor reports and internal reports for prioritized projects. This position will collaborate with the Headquarters office teams and communicate primarily by phone and in writing with IOCC field offices regarding special projects and initiatives. This is a great opportunity for someone to learn and develop within an organization that makes a lasting impact.
I. GENERAL RESPONSIBILITIES
1. Provide leadership as a key member of the Strategic Services Team, coordinating, writing, compiling and submitting persuasive grant proposals and reports.
2. Use your creativity to formulate compelling proposals, Letter of Inquiry and concept notes in accordance with donor guidelines in effort to win funding.
3. Conduct robust, mission-aligned high-quality research to identify potential institutional funding opportunities (government, corporate and foundations) matching IOCC’s priorities.
4. Ensure that field and technical information is both timely and accurate.
5. Provide organization-wide guidance and ensure compliance with key donor rules and regulations as needed.
6. Accurately maintain a monthly business development pipeline tracker, coordinating input from HQ and Field Operations teams, and distributing to key contacts within the organization.
7. Maintain and update IOCC active project index tracker and other informational databases in an accurate and timely way, and distribute to key contacts within the organization.
8. Coordinate effectively with HQ Operations team and field offices on proposal development and reporting process content and timelines.
9. Coordinate closely with Director of Development and Communications/Operations on matters related to existing foundation relationships.
10. Provide assistance to program operations by writing and submitting proposals, reports and updating procedures.
11. Assist in creating, standardizing and implementing reporting and proposal templates and other tools for timely and organized management of grants and other internal projects.
12. Assist or lead new award kick-off meetings, track project progress ensuring field teams and relevant HQ staff are aware of benchmark dates and extension and closeout of current and old awards meetings.
13. Assist or lead award-related communications with stakeholders including institutional donors, partner NGOs/institutions, HQ, field staff.
14. Report to, or assist in quality reporting to, institutional donors through their designated online platforms.
15. Upload and maintain permanent files to internal shared drive including successful proposals, critical award documents, After Action Reviews, amendments, and key correspondence. Tap and share this data to help prepare new proposal and concept note development across the agency.
16. Be proficient in and compliant with (1) IOCC’s Business Development Policy; (2) IOCC Style Guidelines, and (3) approval procedures related to (a) Government Relations and Advocacy Policy, and (b) External Communications, particularly as it relates to the applicability of program design (proposal and annexes) and report writing.
17. Train and orient colleagues on above-mentioned program management policy directives (with a focus on Business Development Policy, Style Guidelines and working knowledge of relevant sections of Government Relations and Advocacy/External Communications).
18. Develop an annual grant writing plan under the guidance of Director of Operations and in conjunction with Director of Development and Communications, and in conjunction, links with the annual country operating plans and is kept updated on the Business Development shared online calendar.
19. Ensure project budgets meet donor requirements and proposed project goals.
20. Special projects as needed, including preparation of bi-annual Board Reports.
Knowledge and Skills
• Exceptional writing and proofing skills and the ability to work with a broad range of people, as the role will be a point of contact for multiple departments.
• Experience utilizing excellent technical writing skills, a plus.
• Proven track record with successful grant writing and administration.
• Strong organizational skills including multi-tasking, prioritizing, planning, and effective time management.
• Creative thinker, independent worker, and a self-starter.
• Highly proficient in Microsoft Office and foundation research tools.
• Professional language proficiency in written and spoken English with ability to also effectively communicate with limited-English speakers.
• Strong detail-orientation with ability to maintain an understanding of the big picture.
• Ability to work productively and accurately in a fast-paced, challenging environment.
• Ability to facilitate project design development, including applying theories of change and project logic to design, and developing or leading teams to develop proposals and Letter of Intent concept note accordingly.
• Effectively develops and maintains strong personal and organizational relationships with internal and external staff, as well as related organizations.
• Bachelor's degree required (journalism, English or communications preferred).
• Master's Degree is a plus.
• Minimum 3 years of experience in grant research, development, and writing.
• Experience managing the federal, corporate, foundation and donor relations are strongly preferred a minimum of 1 year.
• None required.
III. CONTACTS / KEY RELATIONSHIPS
• Reports to senior staff in Strategic Services.
• Works collaboratively with the Executive Director, Director of Operations, Director of Development and Communications, Operations staff and consultants.
IV. PHYSICAL REQUIRMENTS
• This position frequently works in an office and requires dexterity to operate general office equipment including, but not limited to computers, copiers, and telephones.
• The person in this position will frequently communicate in person, by phone or video conferencing and in writing with peers, managers, subordinates, clients and donors, and must be able to exchange accurate and timely information in these situations.
• The responsibilities of this position may include physical activities such as standing, sitting, kneeling, bending, reaching, and walking for extended periods of time.
• The person in this role may be required to travel nationally and internationally on occasion via commercial airlines and using other forms of public transportation.
V. WORKING ENVIRONMENT
• This position operates in an office environment.
• This position routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
• The person in this role must be willing to work flexible hours, with occasional evening and weekend hours.
• The person in this role may be required to travel to other states or countries to support various IOCC programs.
Must be authorized to work in the United States.