Posting Information

Posted by:
Y2AM, Greek Orthodox Archdiocese of America
8 East 79th Street
New York, NY 10075

Phone: 212-570-3500
Archdiocese Website: www.goarch.org
Department Website: www.y2am.org
E-mail: y2am@goarch.org

Administrative Coordinator, Y2AM

Department Mission Statement: To introduce young people to Christ and invite them to live out their relationship with the Lord in the Church.
Job Title: Administrative Coordinator
Position Reports To: Y2AM Director
Type: Full time
Salary: TBD
Duration: Ongoing
Last Revised: May 21, 2019
Location: New York, NY

Primary Purpose:

Assist the National Director of Youth and Young Adult Ministries (Y2AM) with all aspects of office responsibilities. 

Duties:

The following list represents the major tasks required of this position. Other duties may be assigned at the Y2AM Director’s discretion when conditions demand.

Vision:

Be able to clearly and concisely articulate the vision of Y2AM, and use that vision to guide every aspect of ministry work.

Administrative Duties:

  • Answer Y2AM office phone.
  • Field questions from parish priests and youth workers.
  • Field voicemails left on Y2AM phone.
  • Prepare check requests.
  • Prepare expense requests.
  • Prepare expense reports.
  • Help National Director track income and expenses.
  • Maintain petty cash.
  • Submit hours for part-time staff.
  • Prepare envelopes, labels, packaging for parish mailings.
  • File past projects and maintain filing system.
  • Maintain updated lists of youth directors and camp directors.
  • Manage and replenish office inventory.
  • Review and edit press releases and promotional materials for new Y2AM projects, announcements, and events and (once approved by National Director) send to appropriate contact for publication.
  • Review and post job descriptions to OrthodoxJobs.com.
  • Work with Graphic Designer to create flyers and promotional materials for distribution.
  • Create, edit, design templates for, and send Y2AM email newsletters.
  • Compile content for quarterly Orthodox Observer page.

Ministry Resources:

  • Be a key participant in daily Team meetings and pitch meetings.
  • Be available to review and edit material prepared by other Team members, as needed.

Social Media:

  • Review and post content to Y2AM social media channels.
  • Maintain and update Y2AM website as needed.

Events, Retreats, and Conferences:

  • Create and manage registration process for Y2AM events, retreats, and conferences. This includes maintaining communication with presenters and registrants, and also making sure each registration includes necessary information.
  • Work with parishes to plan, coordinate dates and travel, send merchandise and booklets, create registration pages for monthly Be the Bee Retreats (“BeeTreats”).
  • Attend Y2AM Team meetings, Archdiocesan Council meetings, national conferences, and other related events (will require travel outside of New York).
  • Work with Team to plan and promote events and conferences, as needed.
  • Book travel for Steve/Y2AM Team, as needed.

Qualifications:

The ideal candidate will possess the following qualifications and skills:

  • 4-year College degree.
  • Experience working with Orthodox youth and young adults.
  • Computer literate including the Microsoft Office Suite, Google Suite and network environments. Mac preferred.
  • Excellent communication skills.
  • Professionalism and reliability.
  • Attention to detail.

To Apply

To apply, send an email with attached resume and cover letter to Y2AM@goarch.org