Parish Administrator

Function of Work

This administrative position oversees and manages the day-to-day operation and function of the parish under the direction of the Parish Priest and Parish Council. They will attend to different office and administrative duties of the church, including but not limited to general office management, designing Communications, bookkeeping, and facilities management.

Level of Work

40 hours a week at $20-25 based on experience

Duties and Responsibilities (include but not limited to):

• Administration
  • Field Phone Calls, faxes, mail, emails. Distribute incoming communications with Clergy, PC, Ministry Leaders 
  • Help develop and implement policy and procedural manuals for the various aspects of Parish Administration
  • Establish, maintain and safeguard a centralize area of parish records 
  • Plan, direct and coordinate all of the work in the church office. Make necessary errands (ie Office Supply store, Post Office)
  • Oversee the selection, installation and administration of the parish information management system 
  • Coordinate training for office volunteers
  • Serve as front line supervisor of parish’s non-cleric staff; supervise personnel to include interviewing, hiring, firing and annual performance evaluations [hiring and firing to be done with the prior approval of the parish council] 
• Finance
  • Data Entry of incoming checks, bills, invoices, and stewardship. Making Bank Deposits as necessary
  •  Assist the Parish Council in developing the annual budget, providing historical records and trends
  • Oversee the accounting and reporting of financial/stewardship information to parishioners and Parish Council
  • Assist in the development of stewardship and fundraising campaigns by providing administrative support and historical records
  • Supervise the vendor selection and purchasing for the parish and maintain accounting records of those purchases; to include management of furniture, fixtures and equipment and accounting of inventory.
• Communications and Parishioner Services
  • Ensure that the office staff provides confidential and quality service to parishioners who are in need of pastoral care through empathic listening skills and timely referral to the Parish Priest or other pertinent ministry group leaders 
  • Oversee the publication and distribution of parish newsletters, bulletins, Sunday missals and other communiqués and church documents
  • Maintain membership database
  • Coordinate the development of the parish calendar 
  • Sacramental paperwork and logs, Maintains the confidentiality of financial and other sensitive information. 
• Building Services
  • Supervise property and facilities third party vendors management/contracts with Maintenance and Capital Improvements Committee 
  • Show Fellowship Hall to Rental Prospects, Execute Rental contacts and payments. 
  • Coordinate preparation for events that occur in the facilities with Maintenance personnel 

Must-Have Qualifications: 

• At minimum a College Degree with 4 years Work Experience. 
• Managerial, supervisory, administrative and organizational skills. Must be Professional, Dependable, Self-motivated, flexible, punctual, conscientious, honest and trustworthy and Enjoys working with others
• Be able to use technology efficiently with competence in Google suite, Quickbooks Online, Microsoft Office, and be able to make flyers/communications by using Canva
• Excellent written and oral communication skills alongside interpersonal skills
• Financial Acumen with proficient use of Quickbooks and Excel 
• Provide 3 work related references
• Pass annual background check and random drug tests

Preferred: 

• College Degree in Business/Non-Profit Management or Communications or equivalent related life experience
• Knowledge of Greek Language
• Adobe Suite knowledge 

Posted by

St. Stephanos Greek Orthodox Church

3600 76th Street North
St. Petersburg, FL 33763

Web: ststefanos.org
Email: frsampson@ststefanos.org
Phone: 941-266-3229

Posted on: February 10, 2025